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Startup Guide for New Roundcube Webmail

  1. Login
  2. Setup Identity
    2.1 At first login
    2.2 Update identity settings
  3. Subscribe Folders
  4. Filtering Rules
  5. Address Book and Distribution List
  6. Safelist and Blocklist

1. Login

The login page for HKU Webmail has been updated.

Please go to https://webmail.hku.hk to access the login page of your HKU Email Account.

2. Setup Identity

2.1 At first login

Users will be prompted to input the following information at first login:

  • Display Name (Your email sender name (information to display in the "From" field))
  • Email (Default email address, non-editable)
  • Signature (Your default "signature" message to display at the end of an email (OPTIONAL))

    Input identity during first time login

2.2 Update identity settings

If you miss updating the identity information at first login, you can change the identity settings by the following steps:

  1. Click Settings button.
     
  2. Click Identities tab.
     
  3. Select your identity from the left pane.
     
  4. You can update the following information under the Edit Item pane:
  • Display Name – Your email sender name (information to display in the "From" field)
  • Organization – e.g. Department Name
  • Reply-To – For setting up a Reply-To email address which is not the same as the default sender email address as listed in the Email field
  • Bcc – For setting up a default Bcc email address
  • Set Default – Check this option to set an identity as default
  • Signature – Click the Signature tab to edit

    (Note: Email field is non-editable.)

  1. Click Save button to save the settings.

    Identity Settings

3. Subscribe Folders

Users' folders under the old IMP webmail will be kept the same under the new Roundcube Webmail. The folder list can be found in the Folders pane.

In case some folders are missing from the Folders pane, you can subscribe by the following steps:

  1. Click Settings button.
     
  2. Select Folders tab.
     
  3. Check the box next to the folder name that you wish to subscribe.
     
  4. Click Mail button to return to the mail interface.

    Select Folders tab
     

  5. The subscribed folders will be included in the Folders pane on the left.

    Folder list

4. Filtering Rules

Filtering rules created in the old IMP webmail will NOT be migrated to the new Roundcube webmail. Filtering rules can be set up by the following steps:

  1. Click Settings button.
     
  2. Select Filters tab.
     
  3. Fill in the following fields and click Save button.

    Filters Rules
     

  4. After saving, the rule will be displayed in the Stored filters section.

    Save Filters
     

  5. Click Delete if you want to remove the filtering rule.
     
  6. Filtering rules set up are not editable. To change the setup of a filtering rule, please delete the original rule and setup a new one.

5. Address Book and Distribution List

Address book and distribution list have been migrated from the old IMP webmail to the new. No action is required for setting up these 2 items.

6. Safelist and Blocklist

There is no change in the safelist/blocklist previously setup on IronPort Spam Quarantine.

User Guide on IronPort Spam Quarantine can be found at:
http://www.its.hku.hk/documentation/guide/email/ironport

 

Please also refer to the Roundcube Webmail User Guide for others details on using the new webmail system.