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User guide on ServiceNow Mobile App


1. Installation of ServiceNow Mobile App

  1. Search “servicenow”, and then select and install the ServiceNow app.

    servicenow androidservicenow ios

  2. After installation, open the ServcieNow app.

    servicenow app

  3. Enter the instance URL, (i.e. https://itsnow.hku.hk), and then click Continue.

    continue

  4. On the HKU Portal login screen, enter your UID and password to login the instance.

    login

  5. After login, it will redirect you to the ServiceNow mobile app main screen.

    mobile app main screen

  6. To logout, click the Profile icon at top right corner , and then click the Log out.

    mobile app logout

2. Use of ServiceNow Mobile App

2.1 Create Incident

  1. Click select icon at bottom left corner to access the Navigator menu.
  2. Select SELF-SERVICE > Create Incident.

    create incident

  3. Select the Urgency and enter your issue, and then click Submit.

    Urgency

  4. You can add this page into "Favorite" which will then be shown in the homepage of the App by default to facilitate future submissions. Click the star icon star icon at the bottom of the page. 

    add favorite

    Set the name, color, or icon as needed, and click Save

    customize favorite

  5. After submission, user can update the Short description or post Additional comments if necessary.

    Update

2.2 Knowledge

  1. Select SELF-SERVICE > Knowledge from the Navigator menu.

    Knowledge

  2. Type a keyword you wish to look up and press "Return".

    knowledge

    Or click the filter button filter.

    knowledge

    Select a subject you are interested in and click the cross button cross. The list of relevant knowledge available will be shown. Click the subject link you wish to look into and a page showing the FAQ link will be shown.  

    knowledge

    You can then refer to the suggested FAQ link for details. 

    knowledge

    Note: It is a known issue that some Android devices and Android versions may not show the knowledge properly or in a consistent way. The issue may be able to address in the upgrade version.

2.3 My Incidents

  1. Select SELF-SERVICE > My Incidents from the Navigator menu.

    my incidents

  2. The screen will list all active incidents raised by the login user.

    active incidents

  3. By clicking the activity log  icon at top right corner, the Activity log of all listed incidents will be displayed.

    all listed incidents will be displayed

    all listed incidents will be displayed

2.3.1 Quick Search

  1. On the Incidents list, user can enter value in the search box Search Box to perform quick search.

    incidents search

2.3.2 Filtering Rules

  1. To add filtering rules, user can click the filtericon, and then add or remove Filters conditions.

    incidents filter

    filter result

2.3.3 Configure Favorite on Homepage

  1. After adding filtering rules on a list, user can click the star star icon to save the filtered list as favorite to home page.

    star

    Set the name, color, or icon as needed, and click tick tick icon to save the record.

    customize

    The favorite tag will be added to the home page.

    favorite tag

  2. To change or remove a favorite on home page,
    1. Tab and hold the favorite tag on homepage.

      incidents awaiting caller

    2. Change the name, color, or icon as needed, and click tick icon tick icon to save the record.

      To remove the favorite from the Home page, tap the trash icon trash icon.

      incidents awaiting caller customize

2.3.4 View Incidents Detail

  1. On the Incidents list, user can select and click on a row to view the incident details.

    incidents detail

    incident details

2.3.5 Attach file to Incident

  1. To attach a file to the incident, click the attachment icon.

    attach file

2.3.6 Enter Additional Comment

  1. To enter an additional comment to the incident, click the comment icon and then select Additional comments.

    additional comments

  2. When user click the incident record,

    incident record

    it will show below screen:

    incident screen

3. My Assessments & Surveys

  1. Select SELF-SERVICE > My Assessment & Surveys from the Navigator menu.

    my assessments & surveys

  2. Similar to desktop version, user can select and complete the ITS Satisfactory Survey.

    Take survey

    Submit survey