The following software items are available for use by staff and/or students without additional cost, subject to the terms described in the following sections-

  1. Office 365 ProPlus
  2. PDF Exchange Pro
  3. Sophos Endpoint Antivirus
  4. Microsoft Imagine Service
  5. Amazon Web Services (AWS) Educate

1. Office 365 ProPlus

For Staff:

Under the coverage of Microsoft Enrollment for Education Solutions (EES, previously called Microsoft Campus Agreement) for 2018/19 (June 1, 2018 – May 31, 2019), all staff (except employees who do not use institutional devices such as cleaner, maintenance worker, grounds keeping, cafeteria staff, etc.) can enjoy the right to download and install Microsoft Office ProPlus (Office 365 ProPlus) on up to 5 personal machines (PC or Mac) and Office apps on 5 mobile devices including Android, iPad, and Windows tablets without additional cost during the subscription period.  They can also use Microsoft’s online cloud storage OneDrive for Business (5 TB in size) and Skype for Business.  Please refer to for details.

The right to use will expire when staff and faculty leave or retire from the University.  After the employment end date, Office 365 ProPlus will be deactivated and access to Office apps, OneDrive for Business and Skype for Business on their personal device(s) will become unavailable.  The data stored on OneDrive for Business will be deleted after the use right is updated and removed.

For Students:

The right to use Office 365 ProPlus for Students is covered under the EES.  New students will receive an email from ITS informing them the availability of this service after their HKU Portal account is created.

Each University student can download and install Microsoft Office ProPlus (Office 365 ProPlus) on up to 5 machines being PC or Mac as well as Office apps on 5 mobile devices without additional cost. They can also use Microsoft’s online cloud storage OneDrive for Business (5 TB in size).

Students’ right to use the Microsoft Office ProPlus offered under MSSA will expire after they leave or graduate from the University.  The expiry date will align with that of the HKU Portal account and Microsoft products installed will be deactivated after the expiry date.     

2. PDF Exchange Pro (for staff only)

PDF Exchange Pro is a software product developed by Tracker Software Products for viewing, creating and editing PDF documents.  The supported platforms of PDF-XChange PRO include Windows 10/8.1/7 but Macintosh is not included.  A campus license on PDF-XChange PRO has been arranged through which University staff can use it on PCs directly owned or leased by departments within the University campus without additional charge (campus outside Hong Kong is not covered under the campus license).  They can also install this software on personal equipment used for work-related purpose.  

Staff can download this software from HKU Portal (type "pdf" in the search field > click the link "Download PDF-XChange").  For details, please refer to the page

3. Sophos Endpoint Antivirus

Staff who has acquired the Sophos Endpoint Antivirus license through their departments can download a copy of this software for installation.  For students, they are eligible to install a copy on a PC for work-related to University students.

All use of the software is governed by the Sophos end-user license agreement at

Staff and students can download Sophos Endpoint Antivirus through HKU Portal (type "sophos" in the search field > click the link "Download Sophos Anti-Virus").

4. Microsoft Imagine Service (for students only)

HKU students can register for using the Microsoft Imagine service to download and install the Microsoft software available under Imagine.  Student are required to use their email for registration and identity verification.  For details, please refer to

5. Amazon Web Services (AWS) Educate

AWS Educate is Amazon’s global initiative to provide students and teaching staff with resources needed to accelerate cloud-related learning. AWS Educate provides grant-based access to AWS, training and content, which also providing students and educators with a forum for collaboration. Users must use their HKU email address (educators/teaching staff:; students: to sign up for an AWS account and apply to use AWS Educate. For details, please refer to

Pages Related To This Pages

FAQ on Office 365 ProPlus for Staff

User Guide on Office 365 ProPlus for Staff

FAQ on Microsoft Student Advantage (MSSA) Program

User Guide for Microsoft Student Advantage (MSSA) Program

User Guide for PDF Exchange Pro

User Guide on Installation of Sophos Endpoint Security and Control for Windows

User Guide on Installation of Sophos Anti-Virus for Mac

Procedures to Activate Microsoft Imagine Service

Startup Guide for Amazon Web Services (AWS) Educate

Available To

  1. Office 365 ProPlus (all University students and staff belonging to departments on Microsoft EES subscription)
  2. PDF Exchange Pro (staff only)
  3. Sophos Endpoint Antivirus (all University students and staff (with a departmental license on Sophos))
  4. Microsoft Imagine Service (students only)
  5. Amazon Web Services (AWS) Educate (all University students and teaching staff)

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