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SMARTER@HKU IT Developments

1. SMARTER@HKU

2. IT Organization and Processes (ITOP) Task Force

3. SMARTER@HKU IT Developments

3.1 Virtual PCs (VPC)
3.2 Cloud-based Website Content Management System (CMS)
3.3 Common Facilities Booking System (HKUFBS)
3.4 Audio Visual Standards (AVS)
3.5 University-wide ITS Cloud Deployment

4. Presentation File of the Briefing Sessions on 15 and 19 Oct 2018

5. Training Sessions

5.1 Cloud-based Website Content Management System (CMS)
5.2 Common Facilities Booking System (HKUFBS)
5.3 Audio-Visual Standards (AVS)
5.4 University-wide ITS Cloud Deployment
5.5 Virtual PCs (VPC)


1. SMARTER@HKU

SMARTER@HKU is a programme initiated to modernise professional services, thus creating the enabling platform for the University to pursue its vision to become Asia’s Global University by 2025.

2. IT Organization and Processes (ITOP) Task Force

ITOP is one of the Building Blocks working under the SMARTER@HKU Programme. It is led by Information Technology Services (ITS) aiming to deliver an optimised IT organisation structure to enable better services and streamline identified processes. Departments are able to enjoy efficiency gains and cost savings through the shared services and business partnership.

ITOP is steered by the ITOP Task Force with its membership as follow-

Co-leaders:

Ms Margaret Chung (ITS)
Dr M C Pong (ITS)

Members:

Prof K Y Sze (Department of Mechanical Engineering)
Mr Tim Yeung (Faculty of Architecture)
Mr Ernest Yuen (LKS Faculty of Medicine)
Ms Eva Tam (Estates Office)
Ms Mary Wong (Finance & Enterprises Office)
Ms Vanessa Leung (HRS, Registry)

3. SMARTER@HKU IT Developments

ITOP Task Force of the programme undertook a survey in early 2018 to identify means of work efficiency improvements in the support of IT use across the campus, and concluded that the following five central IT services could be developed for reducing the workload of IT support staff in departments:

1. Virtual PCs (VPC)
2. Cloud-based Website Content Management System (CMS)
3. Common Facilities Booking System (HKUFBS)
4. Audio Visual Standards (AVS)
5. University-wide ITS Cloud Deployment

Please click the above links to know more about these IT developments.

4. Presentation File of the Briefing Sessions on 15 and 19 Oct 2018

5. Training Sessions

5.1 Cloud-based Website Content Management System (CMS)

5.1.1 Workshop on Cloud-based Website Content Management System (CMS)

Date Time Venue Registration link
27 Nov 2019 (Wed) 2:30 pm – 5:30 pm Room 110, 1/F,
Knowles Building
Click Here
22 Oct 2019 (Tue) 2:30 pm – 5:30 pm Room 110, 1/F,
Knowles Building
Completed
25 Sept 2019 (Wed) 2:30 pm – 5:30 pm Room 110, 1/F,
Knowles Building
Completed
26 Jul 2019 (Fri) 2:30 pm – 5:30 pm Room 110, 1/F,
Knowles Building
Completed
26 Jun 2019 (Wed) 9:30 am – 12:30 pm Room 110, 1/F,
Knowles Building
Completed
28 May 2019 (Tue) 2:30 pm – 5:30 pm Room 110, 1/F,
Knowles Building
Completed
24 Apr 2019 (Wed) 2:30 pm – 5:30 pm Room 110, 1/F,
Knowles Building
Completed
29 Mar 2019 (Fri) 9:30 am – 12:30 pm Room 110, 1/F,
Knowles Building
Completed
20 Feb 2019 (Wed) 2:30 pm – 5:30 pm Room 110, 1/F,
Knowles Building
Completed
23 Jan 2019 (Wed) 9:30 am – 12:30 pm Room 110, 1/F,
Knowles Building
Completed
17 Jan 2019 (Thu) 2:30 pm – 5:30 pm Room 110, 1/F,
Knowles Building
Completed
17 Dec 2018 (Mon) 2:30 pm – 5:30 pm Room 110, 1/F,
Knowles Building
Completed
4 Dec 2018 (Tue) 9:30 am – 12:30 pm Room 110, 1/F,
Knowles Building
Completed
20 Nov 2018 (Tue) 2:30 pm – 5:30 pm Room 110, 1/F,
Knowles Building
Completed
8 Nov 2018 (Thu) 9:30 am – 12:30 pm Room 110, 1/F,
Knowles Building
Completed
29 Oct 2018 (Mon) 9:30 am – 12:30 pm Room 110, 1/F,
Knowles Building
Completed
25 Oct 2018 (Thu) 9:30 am – 12:30 pm Room 110, 1/F,
Knowles Building
Completed

5.1.2 Advanced Training on Cloud-based Website CMS Using Wix 

Date Time Venue Registration link
26 Feb 2019 (Tue) 9:30 am – 12:30 pm Room 110, 1/F,
Knowles Building
Completed
24 Jan 2019 (Thu) 2:30 pm – 5:30 pm Room 110, 1/F,
Knowles Building
Completed

5.1.3 Introduction to Cloud-based Website Content Management System (CMS)

This was a seminar to introduce to colleagues the new CMS solution and how to get started in using it.  Colleagues from departments using Wix also shared their experience in using Wix during the seminar.

Date Time Venue Registration link
14 Dec 2018 (Fri) 3:30 pm – 5:10 pm Theatre 6,
Meng Wah Complex,
Completed (See presentation file HERE)

5.2 Common Facilities Booking System (HKUFBS)

5.2.1 New release of HKU Facilities Booking System (HKUFBS)

Date Time Venue Registration link
23 Jul 2019 (Tue) 2:30pm – 4:30pm
CPD-2.42,
The Jockey Club Tower
Completed
22 Jul 2019  (Mon) 9:30 am – 11:30 am LE4,
Library Extension Building
Completed

5.2.2 Briefing Session for the Facility Booking System (HKUFBS)

Date Time Venue Registration link
18 Jan 2019 (Fri) 4:00 pm – 5:00 pm Theatre 6, 
Meng Wah Complex
Completed
14 Nov 2018 (Wed) 3:00 pm – 4:30 pm Room 111, 1/F,
Knowles Building
Completed
12 Nov 2018 (Mon) 10:30 am – 12:00 noon CPD-LG.59, Central Podium (CPD),
Centennial Campus
Completed


5.2.3 Hands-on Training Workshop of Common Facility Booking System (HKUFBS)

Date Time Venue Registration link
20 Nov 2019 (Wed) 2:30 pm – 4:30 pm Room 110, 1/F,
Knowles Building
Click Here
14 Nov 2019 (Thur) 9:30 am – 11:30 am Room 110, 1/F,
Knowles Building
Click Here (full)

5.3 Audio-Visual Standards (AVS)

5.3.1 Introduction to Audio-Visual Standard (AVS) for Learning Space Development

Date Time Venue Registration link
19 Oct 2018 (Fri) 5:00 pm – 5:30 pm Theatre 6,
Meng Wah Complex
Completed

5.3.2 Digital Video Principles and Application in Classrooms

Date Time Venue Registration link
17 Dec 2018 (Mon) 2:00 pm – 5:00 pm KB223,
Knowles Building
Completed

5.3.3 Audio Digital Signal Processing Setup and Calibration in Classrooms

Date Time Venue Registration link
7 Jan 2019 (Mon) 2:00 pm – 5:00 pm KB223,
Knowles Building
Completed

5.3.4 Managing Digital Video Signal in Learning Space

Date Time Venue Registration link
10 May 2019 (Fri) 2:15 pm – 5:15 pm KB223,
Knowles Building
Completed

5.3.5 Audio Basics & Wireless Microphone Management and Application in Learning Space

Date Time Venue Registration link
26 Jul 2019 (Fri) 2:15 pm – 5:15 pm MW T4,
Meng Wah Complex
Completed

5.3.6 Video Conferencing & Unified Communication Basics in Learning Space

Date Time Venue Registration link
6 Dec 2019 (Fri) 2:30 pm – 5:00 pm CPD-2.37,
2/F Chi Wah Learning Commons
Click Here

5.4 University-wide ITS Cloud Deployment

5.4.1 Introduction to University-Wide ITS Cloud Deployment

We introduced its latest list of services and promotional offers of ITS Cloud in this seminar.  The portal for managing the ITS Cloud resources and the subscription procedures were also be highlighted.

Date Time Venue Registration link
14 Dec 2018 (Fri) 3:30 pm – 5:10 pm Theatre 6,
Meng Wah Complex,
Completed (See presentation file HERE)

5.4.2 Training on University-wide ITS Cloud Deployment 

Date Time Venue Registration link
29 Jan 2019 (Tue) 9:30 am – 12:30 pm Room 110, 1/F,
Knowles Building
Completed (See presentation file HERE)
8 Jan 2019 (Tue) 9:30 am – 12:30 pm Room 110, 1/F,
Knowles Building

5.4.3 Introduction to University-Wide ITS Cloud Deployment

Date Time Venue Registration link
7 Aug 2019 (Wed) 11:00 am – 12:30 pm Room 110, 1/F,
Knowles Building
Completed
17 Jul 2019 (Wed) 11:00 am – 12:30 pm Room 110, 1/F,
Knowles Building
Completed

5.5 Virtual PCs (VPC)

Date Time Venue Registration link
4 Apr 2019 (Thu) 3:00 pm – 4:00 pm CPD-2.75,
2/F Chi Wah Learning Commons
Completed
18 Apr 2019 (Thu) 3:00 pm – 4:00 pm CPD-2.75,
2/F Chi Wah Learning Commons
Completed
2 May 2019 (Thu) 3:00 pm – 4:00 pm CPD-2.75,
2/F Chi Wah Learning Commons
Completed
16 May 2019 (Thu) 3:00 pm – 4:00 pm CPD-2.75,
2/F Chi Wah Learning Commons
Completed
30 May 2019 (Thu) 3:00 pm – 4:00 pm CPD-2.75,
2/F Chi Wah Learning Commons
Completed
13 Jun 2019 (Thu) 3:00 pm – 4:00 pm CPD-2.75,
2/F Chi Wah Learning Commons
Completed
27 Jun 2019 (Thu) 3:00 pm – 4:00 pm CPD-2.75,
2/F Chi Wah Learning Commons
Completed
11 Jul 2019 (Thu) 3:00 pm – 4:00 pm CPD-2.75,
2/F Chi Wah Learning Commons
Completed
25 Jul 2019 (Thu) 3:00 pm – 4:00 pm CPD-2.75,
2/F Chi Wah Learning Commons
Completed
8 Aug 2019 (Thu) 3:00 pm – 4:00 pm CPD-2.75,
2/F Chi Wah Learning Commons
Completed
22 Aug 2019 (Thu) 3:00 pm – 4:00 pm CPD-2.75,
2/F Chi Wah Learning Commons
Completed