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Write a protected email (using Policy Templates) Using OWA on iOS devices

Please refer to the following procedure to compose email with protection using "Do Not Forward" in OWA (Outlook Web Access via or MyEmail tab under HKU Portal).

  1. Go to

    Go to

  2. Login with your HKU Portal UID and PIN. Then click Sign In.


  3. Tap owa button to compose a new mail.

    plus button

  4. Tap owa button.


  5. Tap Set permissions.

    set permissions

  6. Choose the permission you want to set.
     - "No restrictions" is the default option for any newly created message.
     - "Do Not Forward" protects a message and allows recipients to read protected messages, but it restricts recipients from forwarding, printing, and copying the contents of the message.

    choose do not forward

  7. You will see a lock owa next to the subject field after the message is protected.


  8. If your attachment contains Microsoft Office file without any protection, policy configured to the email message will be applyed to attachment(s) automatically.