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How to save Central Email/Calendar Service (HKUCC1) Emails into "Personal Folder" of Outlook?

This procedure guides you how to save your emails from the Central Email/Calendar server (HKUCC1) to "Personal Folder" of your Outlook (local PC). Please note that this action will remove emails from the Central Email/Calendar Server (HKUCC1) when you are logged in through Outlook. That means, you can no longer access emails via Web Interface.

Firstly, you need to create a new "Personal Folder" in Outlook.

  1. On the "File" menu, click "Data File Management".
  2. Click "Add" button.
  3. Select "Office Outlook Personal Folders File (.pst)".
  4. Type the filename "Personal Folders HKU.pst" in "File name" box.
  5. Click "OK" button.
  6. Type the name "Personal Folders HKU" in "Name" box.
  7. Accept other default settings and click "OK" button.
  8. Click "Close" button.

Secondly, configure Outlook to save emails into "Personal Folders".

  1. On the "Tools" menu, click "E-mails Accounts."
  2. Select "View or change existing e-mail accounts" and click "Next" button.
  3. In the "Deliver new e-mail to the following location" dropdown, select "Personal Folders HKU".
  4. Click "Finish" button.
  5. Quit and restart Outlook.