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How to lookup staff contact information from Microsoft Outlook Address Book, iPhone and Android?

A. For Microsoft Outlook

B. For iPhone

C. For Android


A. For Microsoft Outlook

Staff using the Central Email/Calendar Service (commonly called "hkucc1" or "hkucc-com") can now find the staff contact information from ITS Address Book. The information available includes staff university name, first name, last name, department, office phone number, office location and email address.
To lookup staff contact information, please follow the steps below:

  1. Configure the Microsoft Outlook to connect your HKUCC1 mailbox. (Steps please refer to https://www.its.hku.hk/documentation/guide/email/webmail/exchange/staff/hkucc1)
     
  2. After successfully login to Microsoft Outlook, under “Home” tab of the ribbon bar, click “Address Book” icon.Address Book Icon
     
  3. Select "Global Address List" (GAL) under Address Book if it is not yet selected.Global Address List (GAL)
     
  4. If you know the Sender Name of the colleague that you want to find, type the keyword in the search field.Find function
     
  5. You can also search by using the "Advanced Find". This function allows you to search by a specific piece of information.
    You can use the following attributes for searching:
    • First name (first few letters of the First name)
    • Last name
    • Alias (UID of the staff)
    • Office (full office address)
    • Department (first few letters of the department name)
      Advanced Find
       
  6. The corresponding piece of information for each field tag under GAL is shown in the following diagram.GAL contact information

(Note: Some staff members are employed by more than one department/faculty. For these cases, only one employed department name (the first one by alphabetical order) will be shown in the “Department” field and the full list of employed departments will be shown in the “Notes” field under Phone/Notes tab.)See Notes

Phone/Notes tab, note field

 

B. For iPhone

  1. Configure your iPhone device according to https://www.its.hku.hk/documentation/guide/email/webmail/exchange/staff/hkucc1#ios
     
  2. Make sure your iPhone is connected to Internet.
     
  3. Open the “Contacts” app.
     
  4. Click “Groups” button on the top left corner.
     
  5. Click ”<your HKU email account profile name> Global Address List”.
     
  6. In the Search box, type the UID or name of the person that you want to lookup.
    iPhone contact

C. For Android

  1. Configure your Android device according to https://www.its.hku.hk/documentation/guide/email/webmail/exchange/staff/hkucc1#android
     
  2. Make sure your Android device is connected to Internet.
     
  3. Open the “People” app.
     
  4. Under “Find contacts” or equivalent, type the UID or name of the person that you want to lookup.
    Android contact