Steps to Migrate Calendar from Gmail to M365

Legend:

Gmail account = Current @connect.hku.hk account on Google

M365 account = New @connect.hku.hk account on Microsoft

Step 1: Export Calendar from Gmail to .ical file

Step 2: Import Calendar (.ical) to M365

Export Calendar from Gmail to .ical file

  1. Sign in Gmail via https://gmail.com using your HKU Portal UID and PIN.
  2. 01

  3. Export Calendar
    1. Open Google Calendar and click your Calendar at the top right.
    2. At the top right, click the gear buttonsettings  > Settings.
    3. 02
    4. On the left menu, click Import & export.
    5. 03
    6. Under Export, click Export and a .zip file will be downloaded to your PC.
    7. 04
    8. When you open the .zip file, you will find an individual .ics file for each of your calendar.
    9. 05

      e. When you open the .zip file, you will find an individual .ics file for each of your calendar

Import Calendar (.ical) to M365

  1. Sign in to M365 Outlook (https://outlook.office.com)
  2. 07
  3. Create Blank Calendar and Import .ical file
    1. Go to Calendar > select  calendar_iconon the left menu.
    2. Select Add Calendar
    3. 08
    4. Select Create blank calendar, name the calendar and select Save.
    5. 09

      The new calendar (From Gmail) will be shown under the My calendars list.

      10
    6. Import the .ical to the blank calendar
      1. Select Add Calendar
      2. 11
      3. Select Upload from file > browse and select the imported .ics file (step 2-2c above refers) > Import
      4. 12

        The following message will be shown after the import is completed and you can see the newly added calendar under your M365 account.

        1314
    7. Please repeat the above steps under Step 2 for EACH calendar you wish to copy to your M365 account.
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