Steps to Migrate Email from Gmail to M365

Step 1: Connect both accounts to Microsoft Outlook

Connect Gmail account to Microsoft Outlook

  1. IMAP Configuration for Gmail

    Please do a one-time activation of IMAP under your HKU Connect account before you can access your mailbox using IMAP email client.  To enable IMAP for your HKU Connect account, please refer to the FAQ at :

    https://www.its.hku.hk/faq/email/connect/enable-imap

  2. Add Gmail Account to Outlook (IMAP)

    Window

    https://support.microsoft.com/en-us/office/add-a-gmail-account-to-outlook-70191667-9c52-4581-990e-e30318c2c081#PickTab=Outlook_for_Windows

    Mac

    https://support.microsoft.com/en-us/office/add-a-gmail-account-to-outlook-70191667-9c52-4581-990e-e30318c2c081#PickTab=Outlook_for_Mac

Step 2: Export All Email from Gmail to Local .pst file

Connect M365 account to Outlook Client

  1. Select File > Open & Export > Import/Export.

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  2. Select Export to a file, and then select Next.

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  3. Select Outlook Data File (.pst), and select Next.

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  4. Select the Mail Account(@connect.hku.hk from Gmail) you want to Export and select Next.

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  5. Choose a location and name for your backup file, and then select Finish.

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Step 3: Import .pst file to M365 account

Create New Folder for Importing email.

  1. Right click the M365 account > New Folder

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  2. Name the Folder

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Import .pst file to folder

  1. Select the New Create Folder

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  2. Select File > Open & Export > Import/Export.

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  3. Select Import from another program of file, and then select Next.

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  4. Select Outlook Data File (.pst), and select Next.

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  5. Choose a location and name for your backup file, and then select Finish

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  6. Select Import items into the current folder and select Finish

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  7. All email would be imported inside the new create folder.

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