For SharePoint administrator – User Guide on Managing Search

Enable content to be searchable

Show or hide content on a site in search results

As a site owner, you can choose whether or not the content on your site appears in search results. By default all site content appears in search results. The person who is viewing search results must have permission to view the content. When you prevent the content of a site from appearing in search results, the content of all subsites also is blocked from appearing in search results. Note: To change this setting, you must have the Manage Permissions permission level. This permission level is included in the “Site Name” Owner group.

  1. Navigate to the site for which you want to allow or prevent content from being included in search results.
  2. Click the gear icon in the top right corner and then click Site Settings.
  3. Under Search, click Search and offline availability.
  4. Search and offline availability
  5. In the Indexing Site Content section, under Allow this site to appear in Search results, select Yes to allow the content of the site to appear in search results or No to prevent the content from appearing in search results.
  6. Allow this site to appear in Search results

Show or hide content from lists or libraries in search results

As a site owner, you can decide whether items in lists and libraries on your site are included in search results. By default every list and library is set to include all items in search results.Note: To change this setting, you must have the Manage Lists permission level. The Designer and “Site Name” Owner groups contain this permission level. When you do not have Manage Lists permissions, the menus described in this procedure are not available.

  1. Navigate to the site that contains the list or library that you want to change.
  2. Locate and click the list or library you want to customize.
  3. Click the gear icon in the top right corner and then click Site Settings.
  4. Under Site Administration, click Site Libraries and lists.
  5. Click an item from the list, for example, Customize “Documents.”
  6. On the Documents Settings page, under General Settings, click Advanced settings.
  7. Advance settings in document setting page
  8. In the Search section, under Allow items from this document library to appear in search results, select Yes to include all of the items in the list or library in search result or No to exclude all items from search results.
  9. Allow items from this document library to appear in search results
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