Introduction

Information Technology Services (ITS), in conjunction with the Examinations Office, developed the HKU Online Examination System (OLEX) and OLEX-Moodle for students to take online examinations.

Functions of OLEX

OLEX supports three core functions:

1. Upload of Examination Papers and Download of Answer Files Submitted by Students (For Examiners and Delegates)

Entrance of Online Exam at OLEX:
https://epload.hku.hk/exam/hku-exam (https://124.71.11.233:8072/exam/hku-exam for connection in China)

Online exams are arranged by sub-classes. Teachers (the first course teacher) and delegates are responsible for uploading the exam papers to OLEX or create Quiz or Moodle Assignment on OLEX-Moodle.

 OLEXOLEX-Moodle
Deadline for exam paper upload48 hours before the start of the scheduled exam timeslot
Deadline for creation of quiz or Moodle Assignment48 hours before the start of the scheduled exam timeslot
Maximum no. of exam papers that can be uploaded10 (recommended size: <5MB) –
Maximum no. of quiz questions and Moodle Assignment questions –Unlimited
Time available for download of answer files6 hours after the scheduled exam timeslot endsAny time after the end of exam
Time available for download of exam summary6 hours after the scheduled exam timeslot ends

Student Exam Submission Report (Exam Summary) showing students’ record of the following items:

  • exam paper download
  • acknowledgement of integrity statement
  • 1st – 3rd upload(s) of answer file
  • those who did not upload answer file with reason indicated
  • the OneDrive or Google Drive links of the video recording of students’ Desktop-sharing Sessions

Reference: Step-by-Step User Guide for Examiners and Delegates Using OLEX and OLEX-Moodle

2. Register for Online Exam and Take Online Exam (for Students)

Entrance of Online Exam at OLEX:
https://olex.hku.hk/exam/hku-exam (https://124.71.11.233:8071/exam/hku-exam for connection in China)

a. Students are required to do online registration before 16 April 2021. They will be requested to provide an alternative email address (i.e. non-HKU email address) and contact phone number. Acknowledgement email will be sent to student’s @connect.hku.hk account and alternative email address after the answer files are submitted to OLEX successfully.

b. Students can view

  1. full list of courses they need to take online exams
  2. exam platforms
  3. online exam instructions
  4. length of grace period
  5. Zoom links (Invigilation Session and Desktop-sharing Session) for the online exam (30 minutes before the exam starts)

c. Students will take online exams by

For courses using OLEXFor courses using OLEX-Moodle
– Download the exam paper– Download the exam paper or take the quiz
– Upload the answer file (one answer file containing all typewritten text and including all hand-written text, drawings, calculation, etc., if any, in a MS WORD / PDF / ZIP file within 30MB) (note: can upload one answer file for up to 3 times)– Upload the answer file (one answer file containing all typewritten text and including all hand-written text, drawings, calculation, etc., if any, in the specified file format in exam paper within 20MB)

Reference: Step-by-Step User Guide for Students Using OLEX and OLEX-Moodle

3. Exam Invigilation (for Invigilators)

Entrance of Online Exam at OLEX:
https://epload.hku.hk/exam/hku-exam (https://124.71.11.233:8072/exam/hku-exam for connection in China)

Zoom meetings (Invigilation Sessions and Desktop-sharing Sessions) are created by default for proctoring every online exam conducted on OLEX and OLEX-Moodle. Invigilators and students will access the Zoom meetings through the Zoom links created under OLEX. Examiners and delegates can also access the Zoom meetings in case of need.

Reference: Step-by-Step User Guide for Invigilators Using OLEX and OLEX-Moodle

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