Introduction
Information Technology Services (ITS), in conjunction with the Examinations Office, developed the HKU Online Examination System (OLEX) and OLEX-Moodle for students to take online examinations.
Functions of OLEX
OLEX supports three core functions:
1. Upload of Examination Papers and Download of Answer Files Submitted by Students (For Examiners and Delegates)
Entrance of Online Exam at OLEX:
https://epload.hku.hk/exam/hku-exam (https://124.71.11.233:8072/exam/hku-exam for connection in China)
Online exams are arranged by sub-classes. Teachers (the first course teacher) and delegates are responsible for uploading the exam papers to OLEX or create Quiz or Moodle Assignment on OLEX-Moodle.
| OLEX | OLEX-Moodle | |
| Deadline for exam paper upload | 48 hours before the start of the scheduled exam timeslot | |
| Deadline for creation of quiz or Moodle Assignment | 48 hours before the start of the scheduled exam timeslot | |
| Maximum no. of exam papers that can be uploaded | 10 (recommended size: <5MB) | – |
| Maximum no. of quiz questions and Moodle Assignment questions | – | Unlimited |
| Time available for download of answer files | 6 hours after the scheduled exam timeslot ends | Any time after the end of exam |
| Time available for download of exam summary | 6 hours after the scheduled exam timeslot ends | |
Student Exam Submission Report (Exam Summary) showing students’ record of the following items:
- exam paper download
- acknowledgement of integrity statement
- 1st – 3rd upload(s) of answer file
- those who did not upload answer file with reason indicated
- the OneDrive or Google Drive links of the video recording of students’ Desktop-sharing Sessions
Reference: Step-by-Step User Guide for Examiners and Delegates Using OLEX and OLEX-Moodle
2. Register for Online Exam and Take Online Exam (for Students)
Entrance of Online Exam at OLEX:
https://olex.hku.hk/exam/hku-exam (https://124.71.11.233:8071/exam/hku-exam for connection in China)
a. Students are required to do online registration before 16 April 2021. They will be requested to provide an alternative email address (i.e. non-HKU email address) and contact phone number. Acknowledgement email will be sent to student’s @connect.hku.hk account and alternative email address after the answer files are submitted to OLEX successfully.
b. Students can view
- full list of courses they need to take online exams
- exam platforms
- online exam instructions
- length of grace period
- Zoom links (Invigilation Session and Desktop-sharing Session) for the online exam (30 minutes before the exam starts)
c. Students will take online exams by
| For courses using OLEX | For courses using OLEX-Moodle |
| – Download the exam paper | – Download the exam paper or take the quiz |
| – Upload the answer file (one answer file containing all typewritten text and including all hand-written text, drawings, calculation, etc., if any, in a MS WORD / PDF / ZIP file within 30MB) (note: can upload one answer file for up to 3 times) | – Upload the answer file (one answer file containing all typewritten text and including all hand-written text, drawings, calculation, etc., if any, in the specified file format in exam paper within 20MB) |
Reference: Step-by-Step User Guide for Students Using OLEX and OLEX-Moodle
3. Exam Invigilation (for Invigilators)
Entrance of Online Exam at OLEX:
https://epload.hku.hk/exam/hku-exam (https://124.71.11.233:8072/exam/hku-exam for connection in China)
Zoom meetings (Invigilation Sessions and Desktop-sharing Sessions) are created by default for proctoring every online exam conducted on OLEX and OLEX-Moodle. Invigilators and students will access the Zoom meetings through the Zoom links created under OLEX. Examiners and delegates can also access the Zoom meetings in case of need.
Reference: Step-by-Step User Guide for Invigilators Using OLEX and OLEX-Moodle