Can students use Zoom by just receiving a meeting link?
Yes, participants can join a meeting with a Zoom Join Link. If a meeting is set with a password, they need to input the password for joining.
How to allow only specific participants to join a meeting?
Anyone having the meeting link (or meeting ID) and password (if a meeting password is set) can join a scheduled meeting. One can enable the waiting room to grant access to specific participants only. Another restriction can be set by authenticated users by using HKU Portal UID/PIN to login. Please click here for details.
Can the breakout room groupings be saved for reuse in the future?
No, but you can pre-assign the users into rooms for each meeting. Instructions here.
How to allocate people into different breakout rooms? Should this be done before or during the meeting?
You can pre-assign breakout rooms by following the file at https://support.zoom.us/hc/en-us/articles/360032752671. You can also assign breakout rooms during a meeting. To manage breakout rooms, please click here.
Is there a breakout room function to enable small group discussion among participants?
Breakout room is available and you can see the instructions here. Another guideline outlines the participant’s experience a breakout room.
What is the difference between the options “registration” and “only authenticated users can join”?
Registrations means that in order to access the meeting, the user needs to fill an online form with name and email address, this will register them to the meeting and only them they will receive the joining link. Only authenticated users can join means you can restrict users from joining only if they are HKU […]
What is the difference between alternative host and co-host?
They are both similar and their end results are almost the same. An alternative host is someone who you can allow to start your meetings on your behalf. If you know you are going to be running late to a meeting, you can make a licensed user in the same account you are in, an alternative host for […]
I registered for a Zoom account with my HKU email address before. When I login to https://hku.zoom.us, I receive the following emails. What should I do?
Staff and students who registered a free/paid Zoom account using their HKU email address before may see the following message after they login to https://hku.zoom.us. They will receive an account invitation email from Zoom (see sample below). If they confirm to switch their Zoom account under HKU’s master account on Zoom, please click the button “Approve […]
Is a co-host having the same privileges as a host?
Refer to https://support.zoom.us/hc/en-us/articles/201362603-Host-and-Co-Host-Controls-in-a-Meeting The co-host feature allows the host to share hosting privileges with another user, allowing the co-host to manage the administrative side of the meeting, such as managing participants or starting/stopping the recording. The host must assign a co-host. There is no limitation on the number of co-hosts you can have in a meeting or […]
What is the functionality difference between MS Teams and Zoom?
What is the functionality difference between MS Teams and Zoom? Microsoft Teams Zoom Maximum no. of participants in a meeting 300 300 Limit in meeting duration No No Change of display name Staff: display name is synchronized with the sender name of HKU email account Students: display name is student’s full name registered under […]