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User Guide on Central SharePoint 2016 Service

Central SharePoint Service is a collaborative service based on a central Microsoft SharePoint 2016 server.  This initiative provides departments with a wide range of functions for enhancing collaboration and communication among University members.  Some of the features to highlight are blogging, group calendar, document library and search, and group website.  Under this initiative, group email addresses of a department will be available for use on the central email and calendar platform, called HKUCC1 or HKUCC-COM. (stands for 'communication'.)

Capabilities are highlighted below - ABCEDF:

  1. Delegate site provisioning and user rights Administration
  2. Blogging
  3. Group Calendar
  4. Document library
  5. Webpage Editing
  6. Find by searching


where deptabbre is the department abbreviation used in Central Windows domains (HKUCC-COM)

Eligible users

All Central Email and Calendar Service for Staff (HKUCC1) users. Students are not eligible to use this service at this stage. 

Primary administrator

A colleague in the applying department will be assigned as the Primary Administrator to manage the departmental workspace including site provisioning and user rights administration.


No cost for initial application.

An initial 200 GB disk quota will be located to a new departmental workspace site without charge.  The Primary Administrator can create up to 100 SharePoint site collections (e.g. group/team sites) within the allocated storage space.

If additional storage space is required, please refer to CF101c for the charge information. 

Email Group

An add-on service called "Email Group" is also provided to facilitate Primary Administrator to set up email groups and manage the user rights under these groups.

Service application

To apply, please submit CF158 "Departmental SharePoint Workspace, Central File Sharing System and Email Group for Staff".

Please also read the information sheet before submitting an application.

User Guide for General Users

User Guide for site administrator