The following software items are available for use by staff and/or students without additional cost, subject to the terms described in the following sections-

  1. Microsoft Office 365
  2. PDF Exchange Pro
  3. Sophos Endpoint Antivirus
  4. MATLAB and Simulink
  5. Microsoft Azure for Students
  6. SmartDraw
  7. Qualtrics
  8. Amazon Web Services (AWS) Educate (for educators and students)
  9. SPSS Products

1. Microsoft Office 365 ProPlus (for staff and students)

Under the Microsoft Enrollment for Education Solutions (EES) agreement signed between the University and Microsoft, each University staff and student can download and install Microsoft Office ProPlus (Office 365 ProPlus) on up to 5 machines being PC or Mac as well as Office Mobile on up to 5 mobile devices without additional cost.  Under the latest version of Office 365 ProPlus, they can also use Microsoft’s online cloud storage OneDrive for Business (5 TB in size) and Skype for Business.

To download, please refer to the procedures listed under the section “Pages Related to this Page”.

For details on the Office 365 ProPlus products offered and the supported platforms, please refer to

2. PDF Exchange Pro (for staff only)

PDF Exchange Pro is a software product developed by Tracker Software Products for viewing, creating and editing PDF documents.  PDF-XChange PRO supports Windows 7 or later but not Macintosh.  A campus license on PDF-XChange PRO has been arranged through which University staff can use it on PCs directly owned or leased by departments within the University campus without additional charge (campus outside Hong Kong is not covered under the campus license).  They can also install this software on personal equipment used for work-related purpose.  

For details, please refer to the page

3. Sophos Endpoint Antivirus (for staff and students)

Staff who has acquired the Sophos Endpoint Antivirus license through their departments can download a copy of this software for installation.  For students, they are eligible to install a copy on a PC for work-related to University students.

All use of the software is governed by the Sophos end-user license agreement at

Staff and students can download Sophos Endpoint Antivirus through HKU Portal (type "sophos" in the search field > click the link "Download Sophos Anti-Virus").

4. MATLAB and Simulink 

The University has entered into a campus license arrangement on MATLAB and Simulink software.  This campus license is called the MATLAB Total Academic Headcount (TAH) license. It covers the access to MATLAB, Simulink and a related suite of 88 toolboxes by all staff and students.  

With the TAH license, departments will have access to the latest MATLAB and Simulink software for supporting teaching and research activities.  The software can be installed on the on-campus computing facilities, laboratories, classrooms and research centres, as well as faculty-owned and student-owned personal computers.  

For details on how to download the software and access a selection of online self-paced courses, please visit for details. 

5. Microsoft Azure for Students

HKU students can register for using Microsoft Azure for Students to gets $100 of Azure credits to be used within the first 12 months. It also provides free access to downloadable software developer tools, Microsoft Learn, Microsoft certification exams, and career resources through LinkedIn.  For details, please refer to

6. SmartDraw

A campus license on SmartDraw is arranged for use of HKU staff and students. This is a software product developed by SmartDraw Software, LLC for capturing and presenting information as diagrams or charts (click here for the detailed functionalities).  It provides more than 70 different types of diagrams and thousands of templates. Users can import/export diagrams/template in Microsoft Visio format. It integrates easily with those commonly used tools such as exporting the diagram directly to Microsoft Word, Excel, PowerPoint etc.

SmartDraw has two versions: 1) Cloud edition; 2) a downloadable edition for Windows desktop (Windows 10/8/7). The Cloud and desktop versions are completely integrated and users can store, share, and edit files online and move seamlessly between the two versions.

For details on how to download the software and access to SmartDraw Cloud, please visit for details.

7. Qualtrics

A campus license on Qualtrics is arranged for use by HKU staff and students. This is a research survey software product developed by Qualtrics, LLC.  It is a survey tool that helps users to design and publish survey online. It also offers powerful analytics and real-time data tracking features which could save users’ effort in collecting and analysing the survey data.

Qualtrics provides over 100 different ways to ask a question. There are 23 question types (e.g. multiple choice, matrix table, rank order etc) and a variety of settings that can be used to access each of these possibilities. HKU has subscribed the add-on feature File Upload question type which allows respondents to upload a file along with their survey response.

The use of this software is governed by the Terms of Service of Qualtrics, LLC and it is subject to annual renewal. IT Services reserves the right to terminate any user’s access to Qualtrics at any time.

8. Amazon Web Services (AWS) Educate (for educators and students)

AWS Educate is Amazon’s global initiative to provide students and educators with resources needed to accelerate cloud-related learning. AWS Educate provides grant-based access to AWS, training, and content, which also providing students and educators with a forum for collaboration. For details, please refer to

Students and teaching staff are required to use an AWS account to register AWS Educate. After the AWS Educate application is approved, they can redeem the AWS credits for using the AWS services.  Please refer to the startup procedures at  For tutorials and user guides on using different AWS services, please refer to

9. SPSS Products

The SPSS (Statistical Package for the Social Sciences) is the commonly used statistical software suite for complex statistical data analysis on Windows, Macintosh and Linux platforms. Currently, the University subscribes the SPSS centrally for their staff and students to use on academic and research purposes. Departments are required to coordinate the needs of their license requirements for their staff and students and submit the request to The licenses for the use of SPSS are only applicable to current HKU staff and students. At their departure or graduation from the University, they are required to uninstall the software from their personal computers.  

The modules available for use include: 

  • Statistics Base 
  • Regression
  • Advanced Statistics 
  • Custom Tables 
  • Forecasting 
  • Categories
  • AMOS (for Windows only)
  • Conjoint
  • Exact Tests
  • Missing Value Analysis
  • Sample Power
  • Decision Trees
  • Complex Samples
  • Direct Marketing
  • Neural Network
  • Bootstrapping
  • Visualization Designer

Pages Related To This Page

User Guide for PDF Exchange Pro

User Guide on Installation of Sophos Endpoint Security and Control for Windows

User Guide on Installation of Sophos Anti-Virus for Mac

Procedures to Activate Microsoft Azure for Students

User Guide on Office 365 ProPlus for Staff

User Guide on Office 365 ProPlus for students admitted in 2018/19 and onwards

User Guide on Office 365 ProPlus for students admitted before 2018/19

Quick Start Guide on Using MATLAB and Simulink

User Guide on SmartDraw

User Guide on Qualtrics

Startup Guide for Amazon Web Services (AWS) Educate

Available To

  1. PDF Exchange Pro (staff only)
  2. Sophos Endpoint Antivirus (all University students and staff (with a departmental license on Sophos))
  3. Microsoft Imagine Service (students only)

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