How to sign-in MS Office applications for using IRM?

For Word, Excel or PowerPoint application

  • On the top right corner, click Sign in. If you see the name you used for your account, you have already signed in.
  • Type the email address ( and password you use with Office.

For Outlook application

  • Go to “File” > “Office Account” > click “Sign in” with your email address and password. If you see the name you used for your account, you have already signed in.
Sign in Image 1 Sign in Image 2


  1. If you have once used your address to register for an Microsoft personal account, when signing in, the following prompt will be shown.  Please choose the “Work” account to continue if you want to use the RMS:
  2. Selecting Microsoft account or Work account
  3. When the following screen prompts, please check:
  4. You do not have credentials that allow you to open this message. You can request updated permission from

    If you have once registered an Microsoft personal account using your, please make sure you sign in your MS Outlook using your work account instead of your Microsoft account.
    If you have recently changed your Portal PIN, you will also receive the above prompt when you open the protected mail. Click the “Change User” button and sign in with your and new Portal PIN again.

  5. If you never sign in Microsoft Office before, you will see the following screen:
  6. Your machine isn't set up for Information Rights Management (IRM)


Multi-Factor Authentication

February 2024
February 2024

Mandatory for all staff accounts

May 2024
May 2024

Mandatory for all student accounts