The HKU Portal provides a user-friendly and easy-to-access single sign-on interface for University members to access all the centrally provided IT services including services offered under the Student Information System (SIS), electronic mail, learning management system, web-based administrative applications, and Library services through a high-speed campus network.
2. How to Access HKU Portal?
|Account Type||Application procedures|
HKU Portal UID and PIN are distributed to new students upon admission registration. No application is required.
|Staff||See application guide.|
|Departmental accounts||Fill in CF106b.|
|Retiree||Retirees can continue using their @hku.hk email account after retirement. The account is subject to annual renewal and retirees will receive an email notification for renewing their accounts before 30 June each year.|
3. Services Available under HKU Portal
3.1 SIS (Student Information System)
he SIS (Student Information System) supports the management of all student-related information including admissions, timetable schedules, course enrollment, grades, records, transcripts and student self-service, etc. Please visit Student Information System (for students) and Student Information System (for staff) for more details.
3.2 HCM (Human Capital Management) System
The HCM (Human Capital Management) System supports the management of University’s human resource, staff cost budgeting and payroll operations
Central email/calendar service running on Microsoft Outlook Web Access (OWA) platform is provided for use by staff and students.
3.4 Learning Management System
Moodle is supported which is the primary Learning Management System for University teaching and learning. The system provides an electronic platform for teachers to post up courses/class materials and students can access the online courses and submit assignment. For more details, see Moodle website.
3.5 Library Services
Online access to the electronic resources and services provided by the Libraries.
3.6 Event Management System
The HKU Event Management System (HKUEMS) is designed for departments and student societies to announce and manage their events and activities. It is extensively used by students, staff and departments for event broadcast, registration and management. Daily events organized by departments and student societies will be displayed and search function is provided for ease of locating an event by organizer, date, keywords, etc.
4. Security Tips on Using the HKU Portal
4.1 Secure your PIN
HKU Portal UID is a user’s unqiue identification for using the central IT services. Users are advised to keep their PIN safely and must not disclose it to anyone. They can change their PIN regularly. If they suspect someone knows their PIN, please change it immediately by following the procedure here.
4.2 Time Out Interval Set for HKU Portal
To prevent unauthorized access, an automatic “time-out” will be activated to drop a session after 4 hours of connection.
4.3 Suspended Access after Successive Login Failures
Access to the HKU Portal will be suspended if successive login failures are recorded. The account owner will receive an email alert on tempoary account suspension. This account will be automatically re-activated after a period of time. For security sake, the account owner should change his/her PIN immediately by following the procedure here.
It is important that you LOGOUT and CLOSE all browsers every time you finish using HKU Portal or before you leave your PC unattended. Otherwise, unauthorized persons may access or even change your personal information stored under HKU Portal during an active session left behind.
4.5 Protect Your Computer
Install and update virus detection software regularly to ensure your PC is having the latest protection. Do not open any suspicious or unknown emails and attachments to reduce the chance of computer virus infection.
5. Operating Systems and Web Browsers Supported by HKU Portal
The following tabulates the operating systems and web browsers supported by HKU Portal:
Mac OS X 10.x
While the majority of the HKU Portal applications are supported by the above operating systems and web browsers, there are a small number of applications that are not fully compatible or not supported by certain browsers. The list of exception is tabulated below:
|Applications under HKU Portal with known compatibility issues in viewing||Windows 8.1||Windows 10||Mac OS X 10.x|
|My Page tab|
|My Page tab > Self Service > Human Resources|
|Declaration of Interest|
|PRD (Academic Staff)||X|
|PRSD (Non-Academic Staff)|
|Tenure & Promotion Tracking||X|
|My Page tab > Manager Self Service > Finance & Enterprises Office|
|Financial Functions for Operational Staff (FFOS)||☓||☓||☓|
|Receipt System (WRS)||☓||☓||☓||☓||☓|
|Debit Note System (WDNS)||☓||☓||☓||☓||☓|
|My Page tab > Manager Self Service > Estates|
|Facilites and Space Management Information|
|My Page tab > Self Service > Estates|
|Parking Permit Application|
|My eLearning tab|
|HKUEMS (Event Manager)||☓|
(1) .x indicates the sub-versions of Mac OS.
(2) HKU Portal supports Firefox up to version 38.x. The default settings of Firefox 39.0 is not compatible with the HKU Portal.