How to Migrate Email/Calendar/Contact from One Exchange Server to the Central Email/Calendar Service (HKUCC1) Server?

A. Export email/calendar/contact from an Exchange account

Firstly, you need to export .pst file data in the old profile.
  1. Under the File menu, click Import And Export …
  2. Click Export To File and Next.
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  4. Click Personal Folder File (.pst) and Next.
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  6. You can export your entire mailbox (including all subfolders) and calendar by clicking Mailbox – , select Include subfolders and press Next. You can also select any parituclar folder to export by selecting the appropriate folder.
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  8. Click the Browse button and select the location to save the .pst file.
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  10. Under File Name box, type a descriptive file name for the .pst file, and click OK (default is backup.pst).
  11. Click Finish.

B. Import email/calendar/contact to central email/calendar server (hkucc1.hku.hk)

  1. To restore the email/calendar/contact items, open your HKUCC1 account on Outlook and click Import and Export.
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  3. Choose Import from another program or file and press Next.
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  5. Select Personal Folder File (.pst) and press Next.
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  7. Click Browse to select the backup file and select Do not import duplicates.  Press Next
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  9. Choose Personal Folder and press Finish to import all items to your central email/calendar account. You can also select any parituclar folder to import to by selecting the appropriate folder.
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Note:
  • Rules and Alerts set under your old account will not be imported. You need to create new rules under your HKUCC1 account profile.
  • Signature set for your old account will not be imported. You need to create a new signature under your HKUCC1 account profile.
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