How to Look up Staff Contact Information Using Microsoft Outlook, iOS and Android Devices?

Staff using the central email and calendar service (commonly called “hkucc1” or “hkucc-com”) can find the staff contact information under Microsoft Outlook Address Book. The information available includes university name, first name, last name, department, office phone number, office location and email address. To look up the staff contact information, please follow the steps below:

1. Configure Microsoft Outlook to connect your HKUCC1 mailbox (please refer to here for the steps).
2. After login to Microsoft Outlook, click the “Home” tab and “Address Book” icon.

3. Select “Global Address List” (GAL) under Address Book if it is not yet selected.

4. If you know the Sender Name of the colleague you wish to find, type the keyword in the Search field.

5. You can also search by using “Advanced Find”. This function allows you to search by a specific piece of information including
   • First name (first few letters of the First name)
   • Last name
   • Alias (HKU Portal UID of staff)
   • Office (full office address)
   • Department (first few letters of the department name)
   
6. The corresponding piece of information for each field tag under GAL is shown in the following diagram:

(Note: Some staff members are employed by more than one department/faculty. For these cases, only one employed department name (the first one by alphabetical order) will be shown in the “Department” field and the full list of employed departments will be shown in the “Notes” field under Phone/Notes tab.)